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When I first looked into adopting a good Learning Management System (LMS) I was simply happy with how easy it was to organize and automate training.
But, the advantages of learning management systems go further than this.
Whether you’re a business owner, HR professional, manager for educational institutions, or educator (like me), an LMS will likely change the way you create, launch, and run online courses. In my case, it saved me a lot of time and money but also allowed me to get to know my learners better and adapt my courses to their exact needs and learning styles.
Want to learn more about learning platform benefits? Let me take you through all the benefits of Learning Management Systems in this article and show you how I navigate each online training platform.
Ever wondered why use a learning management system? I’ll let you in on a little secret: An LMS can work the way you need it to.
As far as training is concerned, a good learning management system is a one-stop shop within a business because it helps you store, manage, and track your training materials.
It can assist you with onboarding and upskilling your employees while acting as a central platform for all learning. It also allows your business to gain unique insights into how a learner progresses through the course, engages with your content, and most importantly, performs.
But what’s more important is that it adapts to your needs. If learners find your courses boring, you can use an LMS to customize learning materials based on exact student needs or try out gamification. In a tricky industry? Make the most of automation capabilities to assign courses, send reminders, and generate reports for audits for sensitive training on compliance or security.
If you’re currently reading this article because you want a specific feature, that’s likely what you’ll want to keep an eye on first.
Still, a couple of must-have elearning system features and interest areas are:
Looking into these factors will help you choose the right LMS for your business and make the process of selecting one a lot easier and quicker.
Now let me take you through exactly what I mean when I say the benefits of an LMS can adapt to what you need.
Here’s a list of the many advantages of LMS solutions that will actually make a difference in how you deliver training via corporate training solutions or employee training software:
1. Organize all elearning content in one place
Having all course materials, training modules, and assessments in a centralized LMS saves me the hassle of managing multiple folders and platforms. It also means you can finally focus on the creation and delivery of content rather than wasting time searching for files or worrying about version control.
You can take advantage of such benefits of LMS tools to avoid having to purchase multiple solutions just to launch a course.Instead, you can free up any project management and file storage solutions you might be using right now to juggle training delivery. Just stick to one (ideally more complex) LMS and you’re bound to never lose documents or progress ever again.
The biggest advantage of a learning management system (LMS) is the ability to centralize and streamline course delivery while focusing on creating a personalized learning experience. As someone deeply invested in maximizing customer value and optimizing experiences I appreciate how an LMS transforms disorganized content into a structured and accessible platform for learners.
2. Track learner progress and performance
Ever felt like you don’t know where learners’ are at with their progress? Well, that’s because you probably don’t know. If your LMS doesn’t track performance, you’re left having to guess where they’re standing.
Learner progress monitoring provides me with real-time feedback on how effectively they’re engaging with the training material. It allows you to see where they may have gaps in their learning and change my educational content accordingly.
You can also personalize educational courses or offer assistance for learners who don’t perform well based on performance reports.
As someone who values content marketing and organic growth, an LMS has been a game-changer in delivering educational resources in a structured way. It keeps everything organized, making it easy to update materials, optimize engagement, and analyze what’s working. Without it, scaling a course would be chaotic–imagine trying to manually track thousands of learners’ progress or manage access without a system in place.
3. Save money, reduce costs
I’ll be honest. Back when I was working for a startup I didn’t have much of a budget for an LMS. I was asked to find a cost-effective solution we could use as we were trying out new training strategies for our small team.
But simply by getting rid of the financial burden of printing materials, renting physical training spaces, or hiring in-person trainers, I was able to find an LMS implementation opportunity at a lower cost to stick to. This allowed our company to redirect the budget towards our development and marketing efforts (i.e. our core priorities are the time).
At the time, our training needs weren’t extensive so we didn’t actually have to re-use the money for training per se. Still, that’s a brilliant idea. The more money you save, the more you can use to develop high-quality learning content and improve the immersion of the experience.
4. Save time
While I was looking for the best LMS, I also realized that one of the biggest benefits of a Learning Management System was how much time it allowed us to save.
So I figured another great functionality to have is automation and everything in between.
Automating administrative tasks such as enrollment, assessments, and progress tracking gives you more time to focus on creating engaging learning products. Plus, you can reuse course templates for future training sessions, speed up learner feedback, create faster reports, and more.
5. Keep compliance regulations in check
I certainly didn’t have to deal with strict regulations back in the day but lately, especially when it comes to compliance training, proper alignment with industry standards is crucial in preparing training materials.
A Learning Management System allows you to track training certifications and deadlines, along with follow-up on policy updates, reducing risks and helping you stay compliant. All this without the hassle that manually tracking each learner’s progress brings.
6. Easy to expand elearning courses
Among the other important benefits of LMS platforms, is how you can adapt faster to training program progress. For instance, you can quickly add new modules, revise the existing content, and expand your courses to a larger audience.
I mostly used this flexibility to provide greater value to learners without starting from scratch every time. Some teams will find this comes in handy when their learner base explodes.
Blip accelerated customer onboarding by 41% by launching Blip Academy with LearnWorlds, replacing manual training sessions with scalable, self-paced learning. Previously, onboarding took an average of 73 days due to complex product features and a lack of automation, leading to customer churn and low adoption.
7. Build a best practices knowledge center
Never keep the same knowledge center for both customers and employees. Ashamed to admit it but I’ve been there. The problem is, that you’re not letting employees in on every single tiny detail of how your product or service works. With LearnWorlds, Wagamama was able to reduce training costs/employee to a minimum and achieved an 89.6% conversion rate in course completions.
Among the core benefits of LMSs is that you can develop an organized knowledge base where learners can access supporting documents, FAQs, and best practices. As a result, you’ll (hopefully) have to deal with fewer redundant questions and learners can stick to self-paced learning.
8. Improve the course management process
This won’t matter much if you only handle one or two training courses (like if you’re limiting training to onboarding). Still, an LMS allows you to easily manage various training programs that might even overlap in terms of timelines.
This also means a lot of other things happen in parallel: Different groups of learners might need to be redirected to a new learning path, certain students will require assessments, some will finish training, etc. An LMS minimizes the administrative workload while ensuring a smooth experience for all participants.
Another huge advantage has been the ability to scale without sacrificing quality. Before using an LMS, I struggled with manually managing student enrollments, emails, and feedback. Now, automation handles things like onboarding, reminders, and progress tracking, freeing me up to focus on creating better content and engaging with my community.
9. Improve data representation for stakeholders
Let’s not forget about stakeholders. In fact, if you hate Excel and spreadsheets, one of the best benefits of an LMS is that you can use it to generate detailed reports and detailed analytics. Use these to provide insights into learner performance, engagement levels, and course effectiveness so stakeholders will get a clear picture of the impact of training programs.
10. Improve the learning experience
There are probably ten other good reasons why a good LMS contributes to a memorable learning experience, but here’s what you should remember:
These and many more features can double up the advantages of LMS solutions making them the go-to platforms for creating and delivering high-value training programs.
The bad news is that you cannot get all these LMS benefits with just any training solution.
Here are the platforms I picked as the best options for you to get started if you want all of the advantages of LMSs:
LearnWorlds
My top recommendation remains LearnWorlds since it’s the best all-in-one LMS solution you’ll get regardless of whether you’re a course creator, business, or educational institution.
LearnWorlds’ biggest advantage is how easily you can create interactive courses using video-based learning with its powerful Interactive Video Editor and advanced flexibility in course creation. It also comes with robust customization options, white labeling, and analytics features.
An intuitive course builder, SCORM compliance, and integrations with multiple tools make it ideal for those in business and education who want to provide training experiences of great quality. LearnWorlds’ AI Assistant also makes full use of learner preferences to create course outlines, quizzes, and assessments. You can also use these AI capabilities to reuse content by repackaging old material, creating ebooks, refining emails, and providing better feedback.
TalentLMS
TalentLMS works for businesses of every size that want to create, deliver, and track training programs. This LMS is all about blended learning, gamification, and automation, with plenty of third-party tools such as Zoom and Slack that connect to it. I’d say TalentLMS mostly works for companies that are just trying out online learning but has the potential to scale with your organization thanks to its mobile-friendly and extensive set of features.
Docebo
Docebo pulls in AI for course authoring and course creation but it’s worth noting the platform is better suited for enterprise-level companies. Personalized learning paths, AI-generated recommendations, and detailed analytics support the needs larger organizations might have. Likewise, it’s easy to use this LMS if you want to manage onboarding for employees, partners, and customers.
What stands out the most among these benefits of LMSs is that well-implemented LMS not only makes training simpler but also saves you money and supports compliance. Not to mention it takes the entire experience of learning to a higher level for both learners and training providers.
If you need a starting place, you might want to give LearnWorlds a try with a free 30-day trial. This allows you to try out one of the most advanced enterprise training LMS without having to rush through the process.
Alexandra Cote
Alexandra Cote is a SaaS growth marketer and online instructor who's worked with dozens of brands in the MarTech, HR tech, and productivity space. She's also a strong supporter of staying happy at work and choosing a healthy career path.
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